Evaluating project impact

Alice Owen


An important component of the Partnership Grant project is its evaluation. We ask that reports are sent to us within two months of the project’s completion.

By gaining feedback from the pupils involved – and also other members of the community where appropriate – you can find out whether the project was a success, which parts worked best, and how it might be improved. The evaluation could take the form of a questionnaire, a discussion group, a written or artistic exercise – be creative!

Evaluation report and survey

A condition of the Partnership Grant award is that recipients submit a report to the Royal Society within 2 months of completing the project. This report must contain a summary of the project, including an expenditure report, the results of the evaluation, and any supporting material such as photographs, website materials or articles in the local press. We may use this information to construct a case study of your project for promotion on our website.

It is also a condition of the Partnership Grant award that both the teacher and scientist or engineer fill out a survey of their experiences of the project once it is completed. This is submitted via an online evaluation, and a link to the site will be emailed on completion of the project. Your responses will provide us with essential information to aid in the future development of the Partnership Grants scheme.

How to write the evaluation report

The evaluation report should be a summary of the outcomes of the project, including whether it achieved its aims. The reports are used to help inform other people who are seeking to carry out similar projects - so please be honest and include any problems you encountered as well as the ways in which you found it enjoyable.

Please submit the final report within two months of the completion of the project. No further applications for funding will be considered by us until we have received this report, and the online evaluation has been completed by both partners.

  • Summary: Give a brief description of what the project entailed, who it involved, where it happened. You should also mention what the initial aims of the project were, as set out in your application form.
  • Project evaluation: Include the results of the internal evaluation you performed of the project.  Download the guidance on how to carry out an evaluation with your students (DOC).
  • Conclusion: Did your project achieve its aims? Give a brief analysis of the benefits gained by the students, teacher, scientist/engineer, and anyone else in the community who was associated with the project. What are the long-term benefits, and how might you sustain the partnership? Are there ways in which you would improve the project if you did it again? Please also comment on whether your project was under or over budget and include an expenditures report.
  • Supporting material: Please send us any photographs of the project that you would allow us to use on our website, with a letter to confirm that the students’ and/or parents’ permission was obtained. Other information we would like to receive (if applicable) include: links to a website, press coverage, quotes from people involved in the project, or anything else you think relevant.

Applying for this scheme

The Partnership Grants scheme is now open for applications for the 2015 Summer round. You can submit your application through our online portal.

  • Opening date: 18 May 2015
  • Closing date: 31 July 2015

Please refer to our online information and guidance to get started with a Partnership Grants application. 

You can send us your draft application for comments up to two weeks before the closing date.

When the project is finished, you are expected to evaluate its impact. You might also consider ways to build on the project in the future.

Scientists and engineers

If you are a professional scientist or engineer and would like to take part in a Partnership Grant project you can read our advice on getting involved.

If you are a teacher looking for a scientist or engineer partner then please read the guidance on finding a suitable partner.

Case studies

Get inspiration for your project from case studies of work we have previously funded.