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Schools and colleges visit information

At the Summer Science Exhibition we welcome over 100 school and college groups to explore some of the latest and most innovative UK science we have on display. We encourage all teachers who attend to sign up to our Royal Society Schools Network to find out more about the rest of our education activities.

For those who have booked a group slot to attend the Summer Science Exhibition, please find information below that is in addition to the printed packs sent in advance of the event.  

If any reasons arise which may affect your visit, we will provide updates via our twitter page and we recommend you check this in advance of your visit. 

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Risk assessment and photography

Risk assessment

The Royal Society is committed to providing its visitors with a safe environment and an enjoyable visit. Please download and read through the up-to-date health, safety and security information for schools and colleges (PDF) before your visit. Please also find a general Risk Assessment for the Royal Society (PDF) as a venue for public events. The risk assessments for all individual exhibits have been emailed to the booking contact provided for the group.

You must ensure you have read through the documents above and communicated the key points to your group so they know what they should do in case of an emergency. You are required to bring two hard copies of your group register. One of these registers will need to be handed to us at registration when you arrive at the exhibition. 

Please encourage students to leave bags at school or bring as small a bag as possible. There will be added security at the exhibition including scanning equipment and bag searches. Please make sure your students are aware of this beforehand and ensure your students will be sensible and cooperative.

In case of any incidents that may affect your visit to the exhibition, please check our twitter page as above. 

Photography and filming

You are required to bring a completed photography consent form (PDF) and hand this in to us at registration when you arrive at the exhibition. At certain times during the exhibition there will be official filming and photography taking place. If any of your students do not wish to be filmed or photographed as part of this, then please indicate this on the photography consent form by providing their names and a total number of students and staff who do not wish to be photographed. Please remember to check photo permissions specifically for any local authority care (LAC) students in your group.

At registration, the lead teacher will be given an orange ‘opt out’ sticker for each listed person, which must be worn in a clearly visible place – not concealed by hair, scarves, bags etc. If the official photographer cannot see the orange ‘opt-out’ sticker they cannot be held responsible for any photographs taken of that student/adult.

Please note: this is a public event and therefore members of the public attending may take their own photos which we are unable to control.

Getting here and parking

The exhibition is located at the Royal Society, 6-9 Carlton House Terrace, London and is within easy reach of public transport and accessible by road, with nearby parking. Please note: coaches can drop off outside Carlton House Terrace, but will not be able to park here, and will need to use a Coach Park elsewhere in London. For detailed information on getting to the Royal Society, local public transport, nearby parking and accessibility, please see the dedicated page on our website.

Please find a map of the exhibition (PDF) to download and print if required. This map will be available on the day in printed format.

Deposit information

Any deposits for schools attending will be refunded to the card they were paid from within a month of the Summer Science Exhibition. Those schools who do not attend on the day, or cancel with less than a month to go, will not have their deposits refunded.

Facilities on site and nearby

Food and drink

To make the best use of your time at the exhibition, we recommend that your group eats lunch before or after your visit. Students are not able to eat at the exhibition unless in the café area which can get very busy at peak times.

As the Royal Society is located opposite St James’s Park and near Trafalgar Square, there are many local cafés, sandwich shops and picnic places. We therefore encourage you to bring packed lunches and find a suitable place for lunch in advance. There is a café on site, serving a range of drinks and snacks; however due to the high volume of visitors expected, if your group does choose to purchase lunch at the café, please try to take it to one of the nearby parks if the weather permits. 

Cloakroom

For security reasons, we encourage students to not bring coats and large bags with them. However, if needed, an un-staffed cloakroom is available on the basement floor.

Toilets

The main toilets are in the basement (accessible by lift). There are accessible toilets on the ground floor behind the reception area and in the basement.

Multi-use room

There will be a multi-use room available for personal or reflective use. To use this room, please see a member of staff on the main information desk.

Schools talks bookings

During your time slot at the exhibition there will be at least one schools talk taking place. These talks are from UK researchers and education outreach professionals and cover a range of interesting topics linking to the curriculum. You can read the talk descriptions in detail on our schools and colleges summary page. 

To book your group into a talk while you are at the exhibition, please visit our schools talk booking page.

Contact us

If you have any queries regarding school and college visits to the Summer Science Exhibition, please contact education@royalsociety.org 

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