Skip to content

Deadlines

PREPARATION

Date Details
 Monday 26 November   Planning day
 w/c 7 or 14 January  Initial call with Royal Society staff (exhibit team, press and public engagement contacts on both sides. To be booked in.  
 Friday 18 January  Deadline for Form A (preview questions)
 w/c 4 February  Confirmation of allocated exhibit dimensions
 Friday 15 February  Deadline for applications to Exhibitor Support Fund 
 Friday 1 March  Informed of Exhibitor Support Fund application outcome 
 Friday 8 March  Deadline for Form B (preview questions)
 Tuesday 12 March  First Audience Engagement and Communication training for exhibitors
 Wednesday 20 March  Second Audience Engagement and Communication training for exhibitors
 Friday 5 April  Informed of your exhibit space allocation
 Friday 26 April  Deadline for risk assessment (template form), final exhibit plan and public liability insurance
 w/c 29 April   Progress call with the Royal Society - to be booked in
 Early May  Website and supporting talks and activities programme officially launched
 w/c 6 May   Progress call with the Royal Society - to be booked in
 Friday 31 May  Deadline for Form C (preview questions)
 w/c 17 June  Exhibition briefing packs to be sent to exhibitors 

SET UP

 Date Time  Details 
 Friday 28 June
 2pm - 4pm
 Exhibitor deliveries ONLY - no set-up at all
 Saturday 29 June  
 10am - 6pm
 Exhibitor delivery and set-up (Last delivery 5pm)
 Sunday 30 June
 10am - 6pm
 Exhibitor delivery and set-up (Last delivery 4pm)

EXHIBITION

Please note that the timings listed below are the public opening hours for the Exhibition. During the exhibition, exhibitors are allowed to be on site 1 hour before the exhibition opens and remain behind for no more than 30 minutes after the Exhibition closes to the public. The timings during which exhibitors themselves are allowed to be on site during set up and break down are listed separately.

Date Time Details
Monday 1 July 9.30am - 11am

11am - 6pm 
Press preview of exhibition

Exhibition open to the public and registered schools groups
Tuesday 2 July
10am - 4pm

6pm - 10pm
Exhibition open to the public and registered schools groups

Summer Science Exhibition Lates evening (adult audience)
Wednesday 3 July
10am- 4.30pm

7pm - 10pm
Exhibition open to the public and registered schools groups

Soiree
Thursday 4 July
10am- 4.30pm

7pm - 10pm
Exhibition open to the public and registered schools groups

Soiree
Friday 5 July
10am - 7pm
Exhibition open to the public and registered schools groups
Saturday 6 July
10am - 6pm
Exhibition open to the public
Sunday 7 July
10am - 6pm
Exhibition open to the public

BREAK DOWN

Date Time Details
Sunday 7 July
6pm - 8pm
Exhibitors can begin to pack up their exhibits
Monday 8 July
8am -12pm
Exhibitors dismantle and collect their exhibits

These details are also repeated in the About the Exhibition section. 

Was this page useful?
Thank you for your feedback
Thank you for your feedback. Please help us improve this page by taking our short survey.