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Deadlines

PREPARATION

Date Details
Friday 1 December  Planning day
w/c 15, 22 or 29 January Progess call with Royal Society staff. To be booked in.  
Friday 16 January Deadline for Form A, (preview questions)
Friday 16 February Deadline for Form B, (preview questions)
Friday 16 February
Deadline for application to hardship fund
Wednesday 23 February Informed of your exhibit space allocation
Thursday 8 March First communication training for exhibitors
Wednesday 14 March Second communication training for exhibitors
Friday 20 April Deadline for the rough cut exhibitor video
Monday 30 April Deadline for Form C (preview questions), risk assessment and final exhibit plan
Early May Website and supporting events programme officially launched
w/c 14 May A progress call with Royal Society staff. To be booked in.
Friday 25 May Deadline for the finalised exhibitor video
Friday 9 June Deadline for Form D, (preview questions)

SET UP

 Date Time  Details 
 Friday 29 June
 2pm - 4pm
 Exhibitor deliveries ONLY - no set-up at all
 Saturday 30 July 
 10am - 6pm
 Exhibitor delivery and set-up (Last delivery 5pm)
 Sunday 1 July
 10am - 6pm
 Exhibitor delivery and set-up (Last delivery 4pm)

EXHIBITION

Please note that the timings listed below are the public opening hours for the Exhibition. During the exhibition, exhibitors are allowed to be on site 1 hour before the exhibition opens and remain behind for no more than 30 minutes after the Exhibition closes to the public. The timings during which exhibitors themselves are allowed to be on site during set up and break down are listed separately.

Date Time Details
Monday 2 July 11am - 6pm  Exhibition open to the public and registered schools groups
Tuesday 3 July
10am - 4pm

6pm - 10pm
Exhibition open to the public and registered schools groups

'Summer Science Lates'/'Twilight Science' late public opening (adult audience)
Wednesday 4 July
10am- 4.30pm

7pm - 10pm
Exhibition open to the public and registered schools groups

Soiree
Thursday 5 July
10am- 4.30pm

7pm - 10pm
Exhibition open to the public and registered schools groups

Soiree
Friday 6 July
10am - 7pm
Exhibition open to the public and registered schools groups
Saturday 7 July
10am - 6pm
Exhibition open to the public
Sunday 8 July
10am - 6pm
Exhibition open to the public

BREAK DOWN

Date Time Details
Sunday 8 July
6pm - 8pm
Exhibitors can begin to pack up their exhibits
Monday 9 July
8am -12pm
Exhibitors dismantle and collect their exhibits

These details are also repeated in the About the Exhibition section.