Deadlines

PREPARATION

Date	Details
Monday 26 November	Planning day
w/c 7 or 14 January	Initial call with Royal Society staff (exhibit team, press and public engagement contacts on both sides. To be booked in.
Friday 18 January	Deadline for Form A (preview questions)
w/c 4 February	Confirmation of allocated exhibit dimensions
Friday 15 February	Deadline for applications to Exhibitor Support Fund
Friday 1 March	Informed of Exhibitor Support Fund application outcome
Friday 8 March	Deadline for Form B (preview questions)
Tuesday 12 March	First Audience Engagement and Communication training for exhibitors
Wednesday 20 March	Second Audience Engagement and Communication training for exhibitors
Friday 5 April	Informed of your exhibit space allocation
Friday 26 April	Deadline for risk assessment (template form), final exhibit plan and public liability insurance
w/c 29 April	Progress call with the Royal Society - to be booked in
Early May	Website and supporting talks and activities programme officially launched
w/c 6 May	Progress call with the Royal Society - to be booked in
Friday 31 May	Deadline for Form C (preview questions)
w/c 17 June	Exhibition briefing packs to be sent to exhibitors

SET UP

Date	Time	Details
Friday 28 June	2pm - 4pm	Exhibitor deliveries ONLY - no set-up at all
Saturday 29 June	10am - 6pm	Exhibitor delivery and set-up (Last delivery 5pm)
Sunday 30 June	10am - 6pm	Exhibitor delivery and set-up (Last delivery 4pm)

EXHIBITION

Please note that the timings listed below are the public opening hours for the Exhibition. During the exhibition, exhibitors are allowed to be on site 1 hour before the exhibition opens and remain behind for no more than 30 minutes after the Exhibition closes to the public. The timings during which exhibitors themselves are allowed to be on site during set up and break down are listed separately.

Date	Time	Details
Monday 1 July	9.30am - 11am 11am - 6pm	Press preview of exhibition Exhibition open to the public and registered schools groups
Tuesday 2 July	10am - 4pm 6pm - 10pm	Exhibition open to the public and registered schools groups Summer Science Exhibition Lates evening (adult audience)
Wednesday 3 July	10am- 4.30pm 7pm - 10pm	Exhibition open to the public and registered schools groups Soiree
Thursday 4 July	10am- 4.30pm 7pm - 10pm	Exhibition open to the public and registered schools groups Soiree
Friday 5 July	10am - 7pm	Exhibition open to the public and registered schools groups
Saturday 6 July	10am - 6pm	Exhibition open to the public
Sunday 7 July	10am - 6pm	Exhibition open to the public

BREAK DOWN

Date	Time	Details
Sunday 7 July	6pm - 8pm	Exhibitors can begin to pack up their exhibits
Monday 8 July	8am -12pm	Exhibitors dismantle and collect their exhibits

These details are also repeated in the About the Exhibition section.

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