You can apply for funding from Research Councils, your University, industrial partners and numerous other organisations which support public engagement with science and engineering.
The Royal Society is very happy for sponsors to have appropriate branding on the stand they are contributing towards, however, please note that product placement on exhibition stands is not acceptable.
The Royal Society has a small fund to assist exhibitors who are unable to obtain institutional or other support for exceptional costs. Those wishing to apply to this fund should email the below information to exhibition@royalsociety.org by Friday 14 February. We cannot guarantee to accommodate all requests if there are large numbers of applications.
Exhibitors can spend anything between 5k to over 25k on their exhibits, but spending more doesn't necessarily mean you will have a better exhibit. Below is a summary from previous exhibitors regarding their costs. Please be aware this is not what we expect you to spend, rather a guide for the breakdown of certain costs.
57% spent £25k or above
14% spent £20k - £25k
5% spent £15k - £20k
10% spend £10k - £15k
14% spend under £10k
40% Exhibit Design and Build
25% Displays and interactives
25% Accommodation, travel and subsistence
10% Freebies, T-shirts, insurance
Example 1
Exhibit stand |
£4.8k |
Equipment for demonstration |
£3.5k |
iPad app |
£400 |
Video (University) |
£500 |
Video (external) |
£3.3k |
Travel |
£2k |
Accommodation |
£800 |
Sweets for handing out |
£500 |
Stickers for handing out |
£400 |
T-shirts |
£500 |
Plasma rockets sign |
£300 |
Static sticks |
£80 |
Total | £17,080 |
Example 2
Exhibit stand |
£7.5k |
Interactives |
£1k |
Accommodation |
£400 |
Give aways, leaflets, supporting information |
£4k |
T-shirts |
£600 |
Videos |
£2k |
Miscellaneous |
£3.5k |
Total |
£25,100 |