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Planning Day

Two representatives from each exhibit were invited to attend our exhibitor planning day on Monday 26 November 2018. Please find below the presentations from the day, as well as a PDF version of the Welcome pack which was provided to each attendee. 

Audience and Communication training

The training days took place on Tuesday 12 and Wednesday 20 March. Two exhibit representatives from each group were invited to attend the training. We strongly encourage your attendees to share the training materials and run a session with the rest of your exhibition volunteers once they get back to your institution. The success of your exhibit is reliant on the volunteers at your exhibit being able to communicate your key messages. Please train your teams to be able to do this and use the tips from the training days to do so.

Please note, these slides have been shared with you for the purpose of training with your team and should not be shared more widely.  

If you have further questions for the trainers, you can follow up with them directly on and  

Child protection policy 

Approximately 3,000 school students will be visiting the exhibition from Monday to Friday in school groups, with more expected in family groups during the week and weekend. While the Royal Society are responsible for child protection and safeguarding overall, exhibitors have a duty of care and are responsible for ensuring a suitable level of safeguarding for these young people while they are on their stand. 

Further guidance will be provided to exhibitors in due course.

A large part of our audience is made up of school students. If you would like to become more involved in schools and inspiring young people in Science, Technology, Engineering and Maths subjects, you may be interested in becoming a STEM Ambassador. For more information visit the STEM ambassador page.

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