Summer Science Exhibition proposals

A unique opportunity to showcase your research at the UK’s most prestigious science exhibition. The call for proposals for the expanded 2015 Summer Science Exhibition is now closed (Deadline 22 September 2014).

Summer Science Exhibition in action

Each year over 10,000 members of the public and 2,000 school students visit the Summer Science Exhibition. Many more are reached through coverage on TV, in the media and online.

The exhibition provides a unique opportunity to raise the profile of your research and institution with key influencers, including potential funders, government and the public.
 

What does the exhibitor do?

Exhibitors are responsible for designing their exhibition stand. The exhibit should be engaging for a non-scientific visitor and include associated interactive activities. Most exhibits are a standard size of 3m x 3m, or 4m x 2m.  

Representatives of each exhibit should attend the Planning Day at the Society in late January. At this event the Society provides guidance on designing exhibits and gives a guided tour of the exhibition space. Some exhibitors from the previous year also attend.
 
Exhibitors are expected to approach their own institution, research council or other relevant bodies to fund the costs associated with exhibiting. The Society can give advice about funding and can provide post-exhibition evaluation data which is often required by funding bodies. A very limited 'hardship fund' is available for exhibitors to apply for additional funds.
 
Exhibitors may wish to jointly submit proposals with their collaborators and other research groups. You may also recruit undergraduates and students to build your exhibit team.
 
At least four members of the exhibition team should be in attendance during the public opening times for the exhibition and at the two additional evening events. We recommend having at least 8 members of staff to man each stand per day. Visitors expect to interact with the scientists behind the research and to ask them questions about their work.
 
After the exhibition, the exhibitors may consider presenting the exhibit elsewhere, such as local science centres or science museums, local visitor attractions or public venues, local secondary school fairs or open days at research institutions.
 

What does the Royal Society do?

The Society provides the venue and manages and co-ordinates the exhibition. We run an extensive promotional campaign to attract visitors.
 
During the run-up we help exhibitors to plan their exhibits. We also provide media and communication skills training for members of each exhibit, along with resources they can take back to train their team.
 
At the exhibition the Society’s staff are on hand to support the exhibitors. We provide refreshments for exhibitors during the exhibition opening times, basic equipment such as tables and poster boards and Wi-Fi access.

 
Selection process

The Summer Science Exhibition Committee will invite around 25 exhibits to take part in the expanded 2015 summer science exhibition. Selection will be based on:
1. The quality and cutting-edge nature of the science: The science on show should be ground-breaking and of potential interest to the media.
2. The potential for interactive and hands-on elements: Wherever possible, exhibits should contain elements that visitors can touch and try out to understand the scientific concepts behind the research.
3. Interest of the subject matter to a broad audience: Visitors particularly like exhibits that are relevant to them or their experience.
 
The Committee endeavours to select a wide range of exhibits that cover a broad spectrum of scientific disciplines.

 

Making a proposal

The call for proposals is now closed.

Closing date for proposals: 22 September 2014

  • Proposal results announced: December 2014
  • Planning Day: late January 2015
  • Exhibition set-up: 27 – 28 June 2015
  • Exhibition: 29 June – 5 July 2015
  • Exhibition break-down: 6 July 2015

This year, around 25 exhibits will be chosen to form the expanded 2015 exhibition. To make a proposal:

Please contact Rebecca Jones on 0207 451 2513 or at exhibition@royalsociety.org if you would like to discuss your proposal before submitting.

Testimonials

'No one who appreciated science and can get to London should miss the Summer Science Exhibition.'

Bill Bryson, author of 'A Short History of Nearly Everything'

'The thing I enjoyed most about the exhibition was being part of such a diverse range of amazing scientific projects.' 

Lucas Joppa, Microsoft Research

'Taking part in the summer science exhibition has done so much for our researchers confidence, especially those who had done little public engagement    previously.'

Dr Joanna Heaton-Marriott, University of Central Lancashire

'One thing I took away from the exhibition was how to capture the imaginations of different people and make my science relevant to them.'

Suzannah Hexter, University of Oxford

'The press coverage was excellent and very well organised by the Royal Society. We have had lots of follow up, so it's been a really excellent way to raise the profile of our research.'

Sarah Baillie, Royal Veterinary College