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How to design your exhibit

Exhibits should be designed to be as widely visually and intellectually accessible to visitors of all ages, levels of education and interest as possible, and should include hands-on, interactive features. Concentrate on making a few key points effectively. Useful resources:

It is also important to consider the dimensions of your exhibit, safety measures and set-up time, details for which are on the logistics page.

If necessary, we can supply basic exhibit materials including poster boards and tables, see the logistics page for more details.

Exhibit plan

Your final exhibit plan is due on Friday 30 April.

  • PowerPoint or jpg formats preferred 
  • Your plan should be clearly labelled and include a front, top and side view of your exhibit stand
  • Please include approximate dimensions where appropriate 


Royal Society charter mark

The Royal Society Summer Science Exhibition charter mark is a seal of excellence. It is intended to mark clearly that the exhibits were chosen for the quality of their science, from a large field of proposals. The charter mark does not imply that the science is supported by or in partnership with the Royal Society.
You are strongly encouraged to incorporate the charter mark into any materials you produce for the Exhibition, including your exhibition stand itself, team t-shirts etc. The charter mark should always be associated with information about your exhibit at the Summer Science Exhibition; it should not be used on its own or in a commercial context. It should be used at the same size as logos from any other organisations, and you cannot alter the colour, formatting or shape in anyway.

The Charter mark can be downloaded below. We would prefer you to use the red, if possible, but have listed a black version should that work better visually. 

Red Chartermark: EPS, JPEG, WEB

Black Chartermark: EPS, JPEG, WEB

Sponsorship guidelines

We allow sponsorship branding on the stand they are contributing towards, but please note that product placement on exhibition stands is not acceptable. 

We do also not allow fundraising at the exhibit, for example, for charities associated with the research or exhibit. Information leaflets are acceptable, but no direct fundraising is acceptable. 

Design tips from the experts

Exhibit building secrets 1: what exhibit builders do
Exhibit building secrets 2: what visitors do
A brief guide to exhibit labelling and graphics

If you have any questions about the design of your exhibit, please do not hesitate to contact us, we have years of experience in developing these exhibits. 


If producing printed materials or giveaways, we advise allowing 1,000-2,000 for the duration of the exhibition. 

Please give some thought to your giveaways, some things to consider are below:

  • Giveaways should reinforce your key messages
  • Should be obtained ideally by interaction with your exhibit 
  • Should not make a noise, or otherwise be particularly distracting for other exhibitors and members of the public 
  • Consider quality vs. quantity - perhaps visitors could compete for better giveaways, rather than giving one to every visitor 
  • Consider what is useful/interesting/novel 
  • Can you incorporate a next step into your giveaway i.e. a signpost to more information about your research or a way to engage online.
  • Know that we are happy to advise, if you are unsure, contact us

You may also wish to use our exhibit flyer template when designing flyers for your exhibit. These can be downloaded in both single sided and double sided versions. 


The below suppliers have been recommended by exhibitors taking part in the Summer Science Exhibition 2011 – 2017. The Royal Society is not responsible for these companies or the content of their websites.

Exhibition stands N2 Visuals Ltd, AB Inspirations, Design Base UK, Science Projects, AMC Exhibitions - Martin Green, Zoom display limited, Nomadic Display, ads[df], Total Displays, Image Display, Xhibita, Hollywood Displays, Hamlin Design, Freeman - David Needham, Van Rooij + Griffiths, The Media Group, Interactive Science Ltd - Ian Russell, Ideas Design Studios, Coker Exhibition Systems, AMS Group , Design Rock, Expositionists International - Kirsty Potter, Chiltern Exhibitions - Dave Bellamy and Christine Jones, Designbase, Platform 2, GGS
Video The Refinery, HeeHaw, Neil McEnery-West
Graphic design and signage Cambridge Design Studio - Mark Mniszho, Showcase Signs Ltd, Signal Noise, Rebecca Pitt, Nick Bell Design, Popup Stands UK, Fluid Branding, Haslam Printers, MantaRay Media, CDP print management
Display equipment and interactives Blue Print & Design - Steve Little, Wild Flag Studios, Marler Haley, MiniTec, University of Oxford 3D Printer Animations and Films:, Open Focus Films - Natasha Jarvis, Electric Egg, The Media Group, Exhibita, Dave Bamber (java, games), Ian Russell, Redcliffe imaging, Amalgam Models, 
Website and photos Campbell and Riley
Games and Apps [foam] - Dave Griffith, Fifteen, Global Initiative - Gareth Nixon and Chris Sinclair, Falkon Digital, Extra Mile Studios, ApplinSkinner
Printing Digital Printing - Leaflet and Stickers, Zazzle - Leaflet and Stickers, Quarmby Colour, RH Print Services, Lion, Fine Print, PSL Print Management
T-Shirts John evans clothing, Talking Ts, Cardiff Embroidery
Freebies 4imprint UK, The Rock People - Sweets, BCG Creations, Allwag, We Brand It - Jeannette Dean, adbrand, Vistaprint,, Amstore, Giant Microbes, Carole Group
Logistics  Exhibition Freighting, Amicus couriers